Salesforce – SAP Integration
for Salesforce Field Service & EAM

The SAP-integrated Field Service & EAM solution is a collection of ready-to-use Overcast Components for companies wanting to provide superior customer service by using Salesforce Field Service Lightning in combination with SAP ECC or SAP S/4HANA.

The highly customizable Overcast solution ensures that end-to-end business processes are working seamlessly across Salesforce and SAP. It can be installed and customized within days to customer-specific requirements.

The solution uses public SAP APIs provided by SAP and thus requires little to no change on the SAP side to work. It’s pre-integrated with SAP but you can also optionally configure the solution to connect to SAP via SAP CPI or Mulesoft.

Overast Benefits

End-to-end business process integration between Salesforce and SAP as a product.
Powerful integration solution to connect SAP and other systems in real-time from within Salesforce
Many out-of-the-box components available or build-your-own (BYO)

Without Overcast

Customer Service staff have to access and enter data in SAP and Salesforce to make a correct quote or organize a visit.
Employees have to be trained in multiple systems and have multiple displays.
Processing service appointments and invoicing them is slow and thus costs a lot. Customers wait a long time in the call.

With Overcast

Customer Service staff only access and enter data in Salesforce to make a correct quote or organize a visit.
All other systems are connected into one single Salesforce-based user interface.
Processing service appointments and invoicing them is very fast as data is entered once and multiple systems are updated in the background in real-time.

SAP-IntegrateD Salesforce field service
Overcast Components for SAP-integrated Field Service provide out-of-the-box SAP integration for Salesforce Field Service Lightning – installed and productive in days!
Ensure parts required to perform the service are available and ready
Trigger parts shipments through consignment orders or trigger goods movements in SAP to have required parts sent to the customer or moved onto the service technician’s van.
Service Technicians in the field see all work Order details
Service Technicians work off their smartphones, tablets or PCs to get access to all work order details from Salesforce and from SAP.
Service Technicians Record parts used and time spent
Record the parts that were used to perform the service, record the time spent and flag the parts that can be returned to warehouse.
Service Technicians complete with field service reports
Once all parts and time used are recorded and the field service report is signed by the customer, the data is ready for further processing in Salesforce.
When work is completed, Dispatchers Trigger the invoicing
Create from within Salesforce the necessary SAP documents to account for the parts and time consumed. SAP then does the invoicing as required.
Asset Details, hierarchy and characteristics (Installed base integration)
Replicate SAP Functional Locations and Equipments to Salesforce and track the installed assets by customer.

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Customer Story

Who is the customer

A large electronics manufacturer producing medical systems and advanced industrial products among many other products. They have well over 10’000 employees and USD 6 billion in revenue.

Their complex systems and manufacturing equipment are sold and serviced globally and they use Salesforce and SAP.

Pain points

They replaced their legacy system with SAP S/4HANA and wanted to connect it to and use Salesforce CRM to drive the service and sales business.
In order to consider using Salesforce, they needed to find a solution that could readily work with the complex SAP APIs provided by SAP S/4HANA and that could give them an end-to-end integrated solution.
They had a tight deadline to replace their systems with the goal to do first go-lives within months of project start.

Solution

Overcast connects SAP S/4HANA and Salesforce CRM into a seamless, complete solution at the customer.
Service Cloud to SAP integration includes service contract and ad-hoc service billing to SAP and product ATP checks during service appointment scheduling.
Customer service dispatchers can in real-time check parts availability, trigger consignment orders and stock returns, and trigger orders and invoices from the Service Cloud.

Appexchange Reviews

Fast moving forward project with great service and solution delivery for SAP and Salesforce!

GUDEL brings flow to industrial automation by delivering intelligent motion solutions. For this Gudel Group in Switzerland provides global ICT services for all their companies around the globe (Europe, China and the US).

All the business processes for sales and services are covered with Salesforce, while all other business processes are covered by SAP. With the project scope to speed up the sales processes and having all required SAP master data (e.g. material, conditions, debitors, forms, equipments, technical locations) in access by Salesforce, we realized the powerful interface solution „Overcast“ from Vigience.

Thanks to Vigiences fast moving forward project approach with great service and solution delivery, even in SAP and Salesforce, the project succeeded with great fun and business users acceptance (around 200) was a peace of cake! With the Overcast interface from Vigience between SAP and Salesforce we have now the perfect solution implementing further system-overreaching business processs requirements!

Many thanks to Vigience!
Stephan Geiser
SAP/ICT Senior Professional